50 句職場電郵常用英文

開頭問候

1. I hope you had a good weekend.

   希望你週末過得愉快。

2. I hope you're well.

   希望你一切安好。

3. Thanks for your email.

   謝謝你的電郵。

4. Thanks for getting back to me so quickly.

   感謝你這麼快回覆。

5. It was great meeting you at the conference last week.

   很高興上星期在研討會上認識你。

說明來意

6. I'm writing to ask about the status of our order.

   我想查詢一下我們訂單的進度。

7. I'm reaching out because I'll be taking over the ABC account from next month.

   我聯絡你，是因為我下個月起會接手 ABC 客戶的工作。

8. Just a quick note to let you know the meeting has moved to Thursday.

   想通知你一聲，會議改到星期四了。

9. I'd like to introduce you to my colleague Karen, who looks after our marketing.

   想向你介紹我的同事 Karen，她負責我們的市場推廣工作。

10. Following our call this morning, here's a summary of what we agreed.

    跟進今早的電話會議，以下是我們達成的共識。

提出請求

11. Could you send me the latest figures by Wednesday?

    可以在星期三前把最新數字發給我嗎？

12. Would you be able to join a quick call tomorrow afternoon?

    你明天下午可以參加一個簡短的電話會議嗎？

13. Do you have the bandwidth to take on another project this month?

    你這個月還有餘力多接一個項目嗎？ bandwidth：詳細解釋 →

14. Could we touch base on the budget before Friday's meeting?

    星期五開會前，我們可以先簡單談談預算嗎？ touch base：詳細解釋 →

15. Please keep me in the loop on any changes to the schedule.

    時間表如有任何改動，請通知我。 keep me in the loop：詳細解釋 →

16. Would it be possible to move our meeting to 3 p.m.?

    我們的會議可以改到下午三時嗎？

跟進和催促

17. Just following up on my email from Monday.

    跟進一下我星期一的電郵。 follow up：詳細解釋 →

18. I wanted to check in on the quote I sent last week.

    想跟進一下我上星期發出的報價。

19. Any update on this?

    這件事有進展嗎？

20. I know you're busy, but could you take a look at this when you get a chance?

    我知道你很忙，但有空時可以看看這個嗎？

21. Just a friendly reminder that the forms are due this Friday.

    溫馨提示：表格須於本星期五前交回。

22. Could you let me know by Thursday so we can confirm the booking?

    可以在星期四前告訴我嗎？這樣我們才能確認預訂。

更新進度

23. Here's a quick update on the project.

    以下是項目的最新進展。

24. We're on track to finish by the end of the month.

    我們預計可以在月底前完成。

25. Good news: the client has approved the design.

    好消息：客戶已批准設計方案。

26. I'll circle back once I've heard from the client.

    收到客戶回覆後，我會再跟你跟進。 circle back：詳細解釋 →

27. I'll ping you when the draft is ready.

    初稿完成後我會通知你。 ping：詳細解釋 →

28. Jason will cover for me while I'm on leave next week.

    我下星期放假期間，Jason 會代我處理工作。 cover for me：詳細解釋 →

附件

29. Please find the report attached.

    報告已附上，請查閱。

30. I've attached the updated contract for your review.

    我已附上更新後的合約，請你審閱。

31. The slides from today's meeting are attached.

    今天會議的簡報已附上。

32. Here's the link to the shared folder.

    這是共享資料夾的連結。

33. Sorry, I forgot to attach the file. Here it is.

    抱歉，剛才忘了附上文件，現在補上。

延誤和道歉

34. Sorry for the late reply.

    抱歉這麼遲才回覆。

35. I'm a bit swamped this week, so I'll get back to you on Monday.

    我這星期工作比較多，星期一再回覆你。 swamped：詳細解釋 →

36. Unfortunately, the delivery will be about two days late.

    很抱歉，貨物將會延遲約兩天送達。

37. Thanks for your patience while we sort this out.

    我們正在處理這個問題，感謝你耐心等候。

38. That was my mistake, and I've already corrected the figures.

    這是我的錯，我已經更正了數字。

39. I'll make sure this doesn't happen again.

    我會確保同類事情不會再發生。

婉拒

40. Unfortunately, I won't be able to make the meeting on Tuesday.

    很可惜，我星期二無法出席會議。

41. I'm afraid we can't offer a further discount at this stage.

    恐怕我們目前未能提供更多折扣。

42. I'd love to help, but I don't have time this week. Could we look at it next week?

    我很樂意幫忙，但這星期實在抽不出時間，可以下星期再看嗎？

43. That's not something I can approve, but I've copied in Michelle, who can.

    這件事我無權批准，但我已把電郵抄送給負責審批的 Michelle。

44. Thanks for thinking of me, but I'll have to pass this time.

    謝謝你想到我，但這次我只好婉拒了。

結尾和署名

45. Let me know if you have any questions.

    如有任何問題，請告訴我。

46. Please let me know if Thursday works for you.

    請告訴我星期四是否方便。

47. Thanks in advance for your help.

    先謝謝你的幫忙。

48. I look forward to hearing from you.

    期待你的回覆。

49. Have a great weekend!

    祝你週末愉快！

50. Best regards,

    祝好，

本專題的英文單字詳解

常見錯誤

• ✗ Please find the attachment.

  ✓ Please find the report attached.

  不必叫對方「尋找附件」本身，應寫明附上的是甚麼文件。日常電郵也可以直接寫 I've attached the report。

• ✗ Kindly revert at your earliest convenience.

  ✓ Could you get back to me by Friday?

  revert 的意思是「回復原狀」，不是「回覆」。kindly 和 at your earliest convenience 也很生硬，給一個清楚的期限更有效。

• ✗ Noted with thanks.

  ✓ Thanks, noted.

  Noted with thanks 像舊式公文，聽起來很生硬。也可以寫 Thanks for letting me know 或 Got it, thanks。

• ✗ Can we discuss about the budget?

  ✓ Can we discuss the budget?

  discuss 後面直接接名詞，不用加 about。如果想用 about，可以寫 talk about the budget。

• ✗ Please reply me as soon as possible.

  ✓ Could you reply by Wednesday?

  reply 後面要加 to：reply to me。另外，as soon as possible 太含糊，也容易顯得急躁，寫明日期較好。

• ✗ Please be informed that the office will close at 5 p.m. today.

  ✓ Just to let you know, the office will close at 5 p.m. today.

  Please be informed that 是舊式通告用語，語氣冷淡。Just to let you know 更自然友善。

• ✗ Looking forward to hear from you.

  ✓ I look forward to hearing from you.

  look forward to 的 to 是介詞，後面要用 -ing 形式，所以是 hearing，不是 hear。

實用貼士

• 開門見山：第一、二句就說明來意，不必先寫一大段客套話。
• 一封電郵只講一件事：事情多的話，用編號列出，或者分開發送。
• 請求要具體：寫清楚需要對方做甚麼、何時之前完成，例如 by Thursday。
• 用 Could you… 代替 Please…：語氣較客氣，也不會顯得像在下命令。
• 少用舊式公文用語：Kindly、Please be informed、Herewith 等詞已經很少人用，簡單直接反而更專業。
• 發送前再讀一次：檢查收件人、附件和日期，尤其是星期幾和日期是否對得上。

常見問題

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